How it works

From first purchase to final reimbursement—every step in one workflow.

Wrap Report holds the whole job: projects, expenses, receipts, returns, refunds, financial tracking, approvals and the wrap report itself. No camera roll, no spreadsheet, no chasing paper the week after wrap.

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  1. Create Project
  2. Capture Expenses
  3. Track Returns
  4. Build Wrap Report
  5. Get Reimbursed
The lifecycle

Every project follows the same path.

Thirteen steps, always in the same order — so the work is predictable whether it is a one-day editorial or a full season of television.

  1. Step 1

    Create your project

    Every job starts as a project. It becomes the home for each receipt, return, refund and report that follows, so nothing lives in a camera roll or a spreadsheet again.

    Tip — Give every project a clear client name and date range for easier organization.

    mywrapreport.com/projects/new

    New project

    Start a wardrobe project in under a minute

    Live

    Project name

    Studio Editorial — February

    Client

    Condé Nast

    Production

    Editorial shoot

    Start date

    Feb 3, 2026

    Wrap date

    Feb 21, 2026

    Creating the project opens its workspace for receipts, returns and reports.
    Illustrative demo data
  2. Step 2

    Configure project details

    Add the client, production, budget, advance received, team members, notes and project dates. This information carries through every screen and lands in the final wrap report automatically.

    What happens automatically — Budget and advance figures feed the financial dashboard and reimbursement math without a second entry.

    Tip — Record the advance up front so out-of-pocket totals stay accurate from day one.

    mywrapreport.com/projects/studio-editorial

    Project details

    The foundation for every number in the wrap report

    Live

    Budget

    $20,000

    Advance received

    $10,000

    Client

    Condé Nast

    Team

    3 members

    Dates

    Feb 3 – Feb 21

    Notes

    Fittings at studio B

    Illustrative demo data
  3. Step 3

    Upload receipts

    Capture purchases the way the day allows — drag and drop from a laptop, photograph a paper receipt on set, attach several receipts to one expense, or bulk upload a full shopping run on Pro.

    Tip — Upload receipts immediately after each purchase to avoid missing documentation.

    mywrapreport.com/receipts/new

    Upload receipts

    Capture purchases as they happen

    Live
    Drag and drop receipts, or use your phone camera
    net-a-porter-0214.pdfUploaded · 2.1 MBReady
    IMG_4821.heicCamera upload · processingOCR
    Illustrative demo data
  4. Step 4

    OCR extracts the details

    Wrap Report reads each receipt and pulls the merchant, date, totals and line items into a review screen, so you are confirming information instead of typing it.

    What happens automatically — Extraction runs in the background the moment a file finishes uploading — merchant, date, amount and line items arrive pre-filled.

    Tip — Photograph the whole receipt, flat and in good light, for the cleanest extraction.

    mywrapreport.com/receipts/review

    Receipt OCR review

    Snap a photo, confirm the details

    Live
    Receipt photo

    Vendor

    Net-a-Porter

    Date

    Feb 14, 2026

    Total

    $2,410.00

    Category

    Wardrobe

    Illustrative demo data
  5. Step 5

    Review and confirm expenses

    Check the extracted values, attach the vendor, correct anything that needs it and save. Missing receipts and incomplete details are surfaced immediately rather than at wrap.

    Tip — Clear flagged expenses weekly — it keeps the final report a five-minute job.

    mywrapreport.com/expenses/8241

    Review expense

    Confirm before it hits your financials

    Live

    Vendor

    Net-a-Porter

    Amount

    $2,410.00

    Date

    Feb 14, 2026

    Expense type

    Purchase

    1 expense is missing a receipt — flagged until it is attached.
    Illustrative demo data
  6. Step 6

    Categorize expenses

    Organize purchases into categories and expense types that match how you actually report. Categories and vendors are shared across the workspace, so the next project starts pre-configured.

    Tip — Create categories inline while reviewing — they are saved for every future project.

    mywrapreport.com/settings/categories

    Categories

    Workspace-wide, reusable across projects

    Live
    Wardrobe$18,240
    Alterations$1,980
    Shipping$640
    Kit supplies$412
    Create a category inline while reviewing — it is saved for next time.
    Illustrative demo data
  7. Step 7

    Track returns

    Every purchased item moves through its own return lifecycle — kept, return pending, in transit or returned — with deadlines in one queue so nothing slips past a window.

    Tip — Set the return status at purchase time; the queue then tells you what is due.

    mywrapreport.com/awaiting-returns

    Returns & refunds

    Every deadline in one queue

    Live
    Net-a-PorterReturn pendingDue tomorrow
    Bergdorf GoodmanIn transitShipped Tue
    The RealRealRefunded $920Reconciled
    Illustrative demo data
  8. Step 8

    Record refunds

    Log full or partial refunds against the item that was returned. Outstanding refunds stay visible until the money lands, and project financials update the moment one is recorded.

    What happens automatically — Each refund is reconciled against its expense and deducted from total spend across the dashboard and the wrap report.

    Tip — Record partial refunds exactly as the vendor issued them — restocking fees included.

    mywrapreport.com/projects/studio-editorial/refunds

    Refund tracking

    Reconciled against returned items

    Live

    Refunded

    $3,120

    Outstanding

    $1,090

    The RealRealFull refund · $920Settled
    Bergdorf GoodmanPartial refund · $410 of $780Partial
    Net-a-PorterAwaiting refund · $1,090Open
    Illustrative demo data
  9. Step 9

    Monitor financial progress

    The project dashboard shows budget, advances, purchases, refunds, remaining balance, out-of-pocket spend and the total the production owes you — all in one view.

    What happens automatically — Every new expense, return or refund recalculates the dashboard instantly — there is no month-end spreadsheet to rebuild.

    Tip — Check the remaining balance before large purchases to avoid budget surprises.

    mywrapreport.com/projects/studio-editorial/financials

    Financials

    Advances, budget and reimbursement

    Live

    Budget

    $20,000

    Advance received

    $10,000

    Out of pocket

    $2,480

    Reimbursed

    $2,480

    Reimbursement confirmed — project ready to archive.
    Illustrative demo data
  10. Step 10

    Collaborate with your team

    Assistants, accountants and administrators work in the same workspace with role-based permissions, notifications and a full activity history of who changed what.

    Tip — Give assistants receipt access and keep financial approval with the lead stylist.

    mywrapreport.com/settings/team

    Team & activity

    One shared workspace, role-based access

    Live
    Maya R.Owner · full accessOwner
    Jules P.Assistant · receipts & returnsMember
    Dana K.Accountant · financials & reportsFinance
    Jules uploaded 4 receipts · Dana approved the wrap report — 12 min ago
    Illustrative demo data
  11. Step 11

    Generate the wrap report

    Wrap Report assembles project details, expenses, returns, refunds and financial summaries into a professional report — with an approval workflow and version history behind it.

    What happens automatically — The report is built from live project data, so it is complete the first time you open it.

    Tip — Move the report to Approved once finance signs off; the version is preserved.

    mywrapreport.com/wrap-reports

    Wrap report builder

    Assembled from live project data

    Live
    Project summaryAuto-filled
    Expenses by category34 expenses
    Returns & refunds18 tracked
    Financial summaryReconciled
    Draft → Approved · version 3
    Illustrative demo data
  12. Step 12

    Export and deliver

    Export a polished PDF or share the report digitally with the client and production. Exported versions keep the branding and figures exactly as they were on the day they were approved.

    Tip — Export after approval so the delivered file matches the signed-off version.

    mywrapreport.com/wrap-reports/export

    Export & deliver

    Client-ready PDF with your branding

    Live

    Wrap Report

    Studio Editorial — February

    Format

    PDF · Letter

    Branding

    Workspace snapshot

    Shared with

    Production + client

    Illustrative demo data
  13. Step 13

    Complete reimbursement and archive

    Confirm the reimbursement, close the lifecycle and archive the project. Every document, receipt and financial record stays securely stored and searchable for future reference.

    What happens automatically — Archiving locks the project against edits while preserving a complete, searchable audit history.

    Tip — Archive only after reimbursement is confirmed — the lifecycle checks this for you.

    mywrapreport.com/projects/studio-editorial

    Reimbursement & archive

    Closing the project lifecycle

    Live

    Out of pocket

    $2,480

    Reimbursed

    $2,480

    Reimbursement confirmedFeb 26, 2026 · $2,480Paid
    Project archivedReceipts and records preservedArchived
    Illustrative demo data
Complete workflow

The whole lifecycle at a glance.

From the moment a project is created to the day it is archived with a full audit trail.

  1. 01Create Project
  2. 02Configure Details
  3. 03Upload Receipts
  4. 04OCR Review
  5. 05Review Expenses
  6. 06Categorize
  7. 07Track Returns
  8. 08Record Refunds
  9. 09Monitor Financials
  10. 10Collaborate
  11. 11Generate Wrap Report
  12. 12Export PDF
  13. 13Receive Reimbursement
  14. 14Archive Project
What changes

What this workflow gives you back.

Every receipt stays organized

Captured, extracted and attached to the right expense the moment it is bought.

Returns never fall through

Each item carries its own return status and deadline until it is closed out.

Refunds reconcile themselves

Full and partial refunds settle against the original purchase automatically.

Financials update in real time

Budget, advances, spend and out-of-pocket totals recalculate as you work.

One shared workspace

Assistants, accountants and admins collaborate with role-based permissions.

Wrap reports in minutes

The report is assembled from live project data instead of rebuilt by hand.

A searchable audit trail

Archived projects keep every document, figure and change on record.

FAQ

Questions about the workflow.

Ready for a cleaner wrap on your next project?

Run one project end to end and see the difference — capture receipts, close every return, reconcile refunds and deliver a wrap report your production will actually enjoy reading.

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